Vendor applications Available

Vendor Information

Participants

  • Only those individuals who complete all necessary paperwork indicated on the application and receive approval by the HCF Committee will be allowed to display and sell. 

Insurance

  • Food vendors, ride operators, face painters among others, must provide a certificate of insurance that lists the Havelock Chili Festival as an additional insured. 

Inspections

  • Food vendors at the Havelock Chili Festival will be inspected by the City of Havelock Fire Department and are required to have a fire extinguisher. Contact City of Havelock Fire Marshall, John Lewis, with any questions or concerns at (252) 444-6442 or jlewis@havelocknc.us
  • Food vendors are required to submit a separate application and fee with the Craven County Health Department a minimum of 15 days prior to the festival per North Carolina law. The deadline for application to Craven County Health Department is October 1. Application can be accessed online at http://www.cravencountync.gov/departments/hth/env/fli/forms/2012/2012_TFE_Vendor_Application.pdf 
  • The HCF reserves the right to ask a vendor to discontinue the sale of an inappropriate item during the festival. 
  • Food Vendors will be inspected prior to the festival’s beginning each day by a representative of the Craven County Health Department and must comply with all requirements to receive a Food Handling Permit. 

Festival Hours

The 2017 Havelock Chili Festival will operate on: 

  • Friday, October 20 from 5:00 pm – 9:00 pm  
  • Saturday, October 21 from 10:00 am – 5:00 pm
  • Awards at 4:30 pm
  • Booth participation is optional for Friday Night. Booths are required to stay open on Saturday from 10:00 am – 5:00 pm. If necessary, you will be allowed to shut your booth during festival hours HOWEVER no vendors will be allowed to breakdown and physically leave the festival prior to the 5:00 pm closing time.  Vehicles must remain off the field until festival attendees have exited. This provision is for the safety of the other vendors, festival attendees, and participants as well as the Chili Festival Committee.  

Set-Up Times

  • Friday set up will begin after 9:00 am and must be completed and all vehicles off the field by 4:00 pm. (NO EXCEPTIONS)
  • Saturday set up will begin at 7:00 am and must be completed and all vehicles off the field by 9:00 am. (NO EXCEPTIONS)
  • Note: Only ONE vehicle will be allowed per vendor on the field to set up. If vendor does not comply with these guidelines, the vendor will be asked to leave and no refund of fees will be given.  This provision is for the safety of the other vendors, festival attendees, and participants as well as the Chili Festival Committee. 

Vendor Check-in

  • Vendors will check-in at the tent located next to Walter B. Jones Park and receive space assignments at that time. 

Power

  • No generators are allowed at the 2017 Havelock Chili Festival.
  • 120v Electricity is available for an additional fee and must be indicated on your Vendor Application. Vendors must provide own UL approved 10 gauge, 20 amp extension cord, 200’+ minimum. Electrical cords and appliances must be in excellent condition. The HCF reserves the right to immediately shut down any vendor whose equipment and/or electrical cords appear to be substandard or unsafe. 
  • A limited amount of power outlets are available for vendors and are provided on a first come basis. 

Water

  • No direct water source is provided. However, a water spout is available on site.
  • Any gray water must be disposed in the gray water barrels provided. If a vendor is observed disposing of gray water in the restrooms or the ground, they will be asked to shut down booth operations and may return at the end of the festival to pack their belongings. 
  • Disposal of used cooking oil in gray water barrels is strictly prohibited.

Safety

  • Festival safety is critical to all of us! It is important that we all work together to have a SAFE and fun Havelock Chili Festival. 
  • The City of Havelock Fire Inspector will inspect all vendor booths for compliance with the NC Fire Prevention Code. 

Vendor Conduct

  • Vendor agrees to clean area of festival grounds at conclusion of Chili Festival in the provided dumpsters, this includes but is not limited to: zip ties, by products of food preparations, etc. If a vendor leaves their assigned area in any other condition than prior to set up, the vendor application will not be accepted in future Havelock Chili Festivals and the Chili Festival Committee will invoice vendor for cleaning services. 
  • Food vendors must make arrangements to transport any used cooking oil away from festival grounds. If vendor is observed disposing of cooking oil on the festival grounds or in gray water barrels, the vendor will be asked shut down booth operations and may return at the end of the festival to pack their belongings. 
  • All vendors are expected to conduct themselves in a professional and courteous manner when interacting with festival goers, fellow vendors and festival organizers.
  • Aggressive and inappropriate conduct and/or contact with festival goers or festival volunteers will be addressed by representatives of the HCF Planning Committee and the City of Havelock Police Department if necessary. Vendors failing to modify their conduct or behavior accordingly will be asked to shut down booth operations and may return at the end of the festival to pack their belongings.